Job Vacancy
ACCOUNTS RECEIVABLE OFFICER
(POM BASED ONLY)
A growing hospitality and catering operation in Port Moresby, Papua New Guinea is seeking a detail-oriented and proactive Accounts Receivable Officer to join its Accounts/Finance team.
Reporting to the Accounts Manager, the successful candidate will maintain accurate customer accounts in Xero, reconcile incoming payments, follow up outstanding invoices, resolve payment queries, and provide timely financial reporting to Management.
Key Responsibilities
- Verify invoices, purchase orders, EFTPOS receipts, remittance advices and other supporting documents; promptly follow up missing or inconsistent information with Sales.
- Record customer payments against the correct invoices and bank accounts in Xero using accurate dates, amounts and references, while avoiding duplicate receipts.
- Confirm funds have been received against bank records before allocating payments, rather than relying on a remittance advice or purchase order alone.
- Reconcile customer receipts with bank deposits and investigate unmatched payments, unallocated receipts and discrepancies.
- Maintain accurate and up-to-date customer balances, transaction records and supporting payment documentation.
- Monitor outstanding invoices and proactively follow up with customers’ Accounts Payable teams to secure timely payments.
- Send Statements of Account and invoice copies, confirm payment dates and record customer commitments, next steps and responsible staff in a collection register.
- Work closely with Sales and Accounts teams to resolve invoice queries, payment delays and discrepancies, escalating overdue or disputed accounts promptly.
- Monitor receivables approaching 60 days overdue and support agreed overdue-debt and collection targets.
- Conduct scheduled accounts receivable reviews on Mondays, Wednesdays and Fridays and update the Sales Team, Accounts Team and Directors on progress and risks.
- Prepare and submit daily sales reports, highlighting discrepancies or matters requiring Management attention.
- Maintain confidentiality of customer and company financial information, and comply with applicable workplace safety and company procedures.
Essential Skills & Qualifications
- 3–5 years of relevant work experience, including accounts receivable or credit control.
- Certificate IV, Diploma or Bachelor’s Degree in Accounting, Finance, Business Administration or a related field.
- Practical experience using Xero or other accounting software and Microsoft Excel spreadsheets.
- Demonstrated ability to reduce Days Sales Outstanding (DSO) or improve collections on 60–90 day overdue accounts.
- Experience investigating payment delays, resolving account discrepancies and improving billing or collection processes.
- Confident communication with customers’ Accounts Payable teams, with strong relationship-building and follow-up skills.
- Strong organisational skills, problem-solving ability, attention to detail, discretion and a collaborative approach.
How To Apply
Interested applicants are invited to submit the following documents:
- Updated Curriculum Vitae (CV).
- Cover Letter outlining suitability for the position.
- Scanned copies of Grade 10 and Grade 12 certificates.
- Scanned copies of relevant tertiary qualifications (Certificate, Diploma or Degree).
All documents must be merged into one PDF file and emailed to:
Please Note: Candidates who progress to the final stages of the recruitment process may be requested to provide a copy of their most recent payslip for remuneration verification purposes. All information provided will be treated confidentially.
Applications close: 4th November 2026, 5:00 pm.
NOTE: APPLICATIONS SENT THROUGH WHATSAPP WILL NOT BE ACCEPTED
